Solutions for industries
Step up your hosting game in a caring way
The One solution for non-profits that makes managing meetings easy and efficient, while unlocking significant savings in time and money.
Non-profit organizations must allocate valuable resources toward their core mission. With a solution that merges visitor management, meeting room booking, and safety inductions into One, you can revolutionize your meeting management. It not only secures your data and ensures GDPR and NIS2 compliance but also significantly cuts down on time, expenses, and stress by automating all meeting-related activities. Empowering your non-profit to focus on what truly matters and redefining the joy of first encounters.
How does it work?
Before the
visit
- Easy invites using your own calendar
- A notification for the visitor with pre-arrival instructions, registration, and needed inductions
- Individual PIN code for a smooth arrival
During the visit
- Quick sign-in with the PIN code
- Badge printing
- Notification to the host
- A great meeting!
After the visit
- Easy sign-out with the visitor badge
- Visitor data safely in the cloud
- Message to thank or collect feedback
Maximize efficiency and cut costs
Wasting money on a non-functioning front desk or spending time on poor space management just isn’t that smart. Now you can lift your meeting experiences to a whole new level with a solution that is designed with care at its core. Every feature, from welcoming visitors and booking meeting rooms to smooth sign-outs, aligns perfectly with your mission. Saving time and money – one visitor and meeting at a time.
Companies that rely on us
Benefits
For your organization
- Cut down workloads and costs while increasing operational efficiency.
- Ensure proper data handling at all points in accordance with GDPR and NIS2.
- Enjoy the convenience of managing visitors and meeting rooms.
- Make lasting impressions on stakeholders.
For personnel
- Simplify daily routines and reduce stress.
- No need to train staff or change your familiar ways.
- Stay informed about visitor arrivals, scheduled meetings, and verified inductions.
- Benefit from centralized control and use from your own calendar.
Get swept away with the key features.
Easy invitations from your calendar
No need to change your existing routines – send invites to guests from your calendar with just one click.
Pre-arrival messages and mobile sign-ins
Keep your visitors in the loop with detailed instructions and ensure smooth sign-ins every time.
Multilingual reception 24/7
No need for front-desk personnel. Our self-service kiosks speak multiple languages with convenience.
Visitor badges
Custom badges add a professional touch to every meeting while serving as your access solution.
Instant notifications
Forget lobby visits – keep on top of visitor arrivals with automated and real-time notifications.
Documented inductions
Take care of NDAs or provide safety instructions – beforehand or on-site.
Book spaces with ease
Digitize the use of conference rooms, making work seamless and efficient.
Comprehensive oversight
Create multiple sign-in flows based on the purpose of the guest’s visit.
Best solutions for non-profits
Automate your front desk with 24/7 self-service
Let branded self-service kiosks handle reception tasks and automate all manual processes, from pre-arrival messages to sign-outs. Even large visitor groups won’t create a hustle anymore. Guests are always warmly greeted with the latest technology: with just a few taps on a tablet or our dedicated device, visitors can sign in and be directed to the right place and floor.
Easy management from One platform – for all locations
Systam One is built on a single platform to make everything easy, to allow the combining of data, and to enable seamless integrations. It displays all your data on a real-time dashboard that lets you manage locations, daily visitor flows, configure account settings, and much more. With the same service, you can manage different locations while enabling a unified process with organization-specific settings.
Say no to meeting madness
Move beyond the front desk and embrace automation for seamless meeting management. We transform your necessary evils into assets by ensuring that not only are your guests warmly welcomed and meeting rooms booked, but safety inductions are also taken care of at the same time. Even your staff does not need to learn new ways – just continue to operate like you’re used to and let automation take care of everything else.
Let our experts help your non-profit
Our friendly experts are here to support you. Reach out today to see how our meeting management software can help your non-profit stay organized and focused on making a difference.