Systam Visit
Visitor management
Elevate your front desk into a seamless, automated experience. Save time, enhance security, and create a welcoming environment.
Companies that rely on us
Welcome with ease and prioritize safety with Systam Visit
Say goodbye to poor visitor logs! Invite, register, and greet the people coming through your doors with smart automation. Systam Visit visitor management and its self-service kiosks make your reception smooth and efficient. It records visitor information securely and reliably, reduces costs, and creates an unforgettable first impression.
How a smooth visitor path works
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Before the visit
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1Schedule the meeting in your own calendar.
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2Your guest receives an automatic invitation message with arrival instructions and a unique QR or PIN code.
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During the visit
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3Integrations ensure a smooth arrival by handling access through locked gates, doors and elevators, parking permits, and digital signage messages.
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4Invited guests sign in easily using their unique code. Ad hoc visitors enter their details at arrival and select their host.
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5A visitor badge can be printed, and the guest also receives a virtual badge on their phone and/or via email.
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6You receive a notification when your visitor has arrived.
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7Everything is set! Your meeting can start smoothly.
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8At the end of the visit, the guest can check out using either their physical or virtual visitor badge.
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9A sign-out message is sent to the guest, thanking them for their visit and allowing you to request feedback if needed.
Not just features, but better experiences
Automated visitor sign-in
Simple sign-in using a self-service kiosk or a mobile phone
Instant notifications
Automatically notify employees when their guests arrive.
Visitor badges
Custom badge printing and virtual visitor badges.
Secure visitor records
Detailed visitor information and GDPR-compliance
Analytics and reporting
Run reports to pass audits and review visitor analytics.
Access control
Control how visitors access and move around on your premises.
Crisis management
Get a real-time evacuation view and send emergency alerts.
Seamless integrations
Customize the service to fit your needs with a wide range of integrations and features.
Benefits that check all the boxes
Increase safety
Protect people and your premises right from the start. Know who is present on your premises and manage the flow of people. Prepare safety inductions and send emergency alerts.
Boost efficiency
Save time and money. Automate reception tasks such as arrival instructions, visitor sign-ins, and notifications. Ensure a smooth and hassle-free visitor experience that benefits both you and your guests.
Store and lead with data
Cover your a** when it comes to audits and regulations. Comply with the GDPR and protect your guests’ privacy. Securely collect visitor data in compliance with GDPR, ensuring privacy protection. Comprehensive data enables visit analysis and operational optimization.
Elevate your brand
Make a great first impression. Show your visitors that their experience matters. A premium visitor experience highlights your brand through high-quality communication, visitor badges, and self-service kiosks.
Power your front desk with better tools
Systam Visit provides an easy-to-use, browser-based tool that simplifies the daily tasks of your front desk team. Sign in individual visitors or large groups, print visitor badges, and send arrival notifications effortlessly. Reports can be downloaded in just a few clicks. All of this speeds up operations and allows your reception team to focus on what truly matters—providing excellent and seamless service.
Make an impact with custom kiosks and welcome visitors even without staff
With the 24/7 operational capability of our self-service kiosks, visitors will enjoy a fast and seamless sign-in experience, regardless of the presence of front desk personnel. Choose the perfect device for secure sign-in. Our one-of-a-kind kiosk options will elevate any lobby area. We take full responsibility for the setup, support, and remote management—ensuring a risk-free experience.
Experience the effortless and secure sign-in flow
Empower visitors with a mobile-first solution
With mobile features accessible from the invitation message, visitors can manage their information, accept visit terms, and receive a unique QR or PIN code for secure sign-in. These codes can also be used to open doors, gates, and elevators. The virtual visitor badge is conveniently stored on the guest’s smartphone, providing all essential details and functions—including seamless sign-out.
Stay prepared for emergency situations
Every second counts in a crisis.
Systam Visit ensures you know exactly who is present on your premises and gives you access to a real-time evacuation view in seconds. Visitor data stays up to date, and you can send emergency notifications across multiple channels with just a few clicks. Whether it’s a fire drill, a security threat, or any other emergency situation, you’ll always be one step ahead.
Add safety inductions and room bookings for a complete meeting experience
Why stop at visitor management when you can accomplish so much more with just one click? Before you welcome your guests, it’s essential to handle the necessary safety inductions and book a meeting room. With our solutions, you can automate all these meeting-related tasks.
Systam Visit—a solution for various environments and needs
We understand our customers and excel at adaptability. Discover how our solution meets the needs of different environments and industries:
Scalable and reliable visitor management for all businesses
We’re ready to take on the world—just like you. Whether you have one location or a hundred, Systam Visit grows with your needs. Our cloud-based solution enables you to manage all visitor data from a single platform, offering flexibility, cost-efficiency, and unlimited scalability. With top-tier reliability and uptime reaching 99.97% (2023), you can trust our system to keep your operations running smoothly.
Safety and security at our core
Our visitor management system is built to meet GDPR requirements and even regional data protection laws. Systam Visit is delivered from Finland via an ISO-certified data center and undergoes regular independent security audits to ensure the highest level of protection—for both your data and your visitors (the most recent audit was conducted in August 2020 by Silverskin). Our customers retain full ownership of the data stored in the system and have complete control over data retention periods.
Take it from a trusted Finnish market leader
Good enough isn’t enough—we aim for the best. Systam Visit is a leading Finnish visitor management solution, developed in-house with a singular focus: better meetings. If you value quality and reliability, we’re the right choice. Since 2006, we’ve been improving the daily life of workplaces, with visitor management as our flagship product. And we’re proud to say that 95 % of our customers are still on the same path with us.
