Offices
Welcome visitors with confidence – and always know who’s on the premises
Make a first impression that lasts. Manage visits with ease and control by automating time-consuming tasks.
Offices welcome a wide range of visitors – from partners and customers to employees from other locations. But do you know who’s on-site at any given time? With digital visitor management, you ensure a smooth reception, track visitor traffic in real-time, record data compliantly, boost productivity, and improve both brand experience and security. When integrated with other building systems, the solution helps create a smart and pleasant work environment for both guests and staff.
Manage visits in office environments and make a lasting impression
With our Systam Visit service, you’ll always know who is visiting – or about to visit – your office. Organize visits and automate time-consuming tasks, like arrival instructions, notifications, and sign-ins. Visitor data is stored securely, and the comprehensive data helps you make better decisions for developing your operations.
A clear visit process builds trust and strengthens your brand image. Branded messages, detailed instructions, and quick sign-ins enable a great first impression on every visit.
Induct digitally and securely, anytime, anywhere
With our Systam Pass service, you can induct visitors and staff with safety instructions – anytime, anywhere, on any device. Or use it to confirm, for example, NDA signings. A test can be included to verify understanding, and all completions are securely documented.
Make the front desk work easier – or automate the entire reception
With our web-based tool, your reception can quickly and easily organize and sign in even large visitor groups. Self-service kiosks assist the process by allowing visitors to sign in and out independently. Alternatively, you can opt for a fully automated solution, eliminating the need for staff. Guests receive an automatic pre-arrival message with clear instructions. At the kiosk, signing in is quick in multiple languages, and the host is instantly notified of the visitor’s arrival.
Enable better meetings – from start to finish
A meeting can’t happen without the right space. Our solutions handle meeting arrangements from invitations to room bookings. Invite guests directly from your own calendar, and everything else happens automatically. Arrival is guided, safety instructions covered, and the space is ready for a great meeting.
Create a unique visitor journey in a multi-tenant building
When several companies operate in the same building, visitor management is handled at the property level. Everything else can be customized per company – from branded messages and visitor badges to onboarding materials, access codes, and required visitor info.
Each organization gets its own profile and logo added to the kiosk home screen. This makes it easy for both invited and walk-in visitors to check in to the correct company.
Let your visitors navigate your building independently
No more escorting guests from the lobby. With visitor management, you can define access rights for different visitor groups, allowing them to pass through locked doors, gates, and elevators independently to their meeting space. Each visitor gets a unique access code valid for the duration of their visit – it can be included in their pre-arrival message and/or on their visitor badge.
Transform your building into a smart space
A smart office environment is completed with seamless integrations. All our services can be easily connected with your building’s systems, creating a smoother and more efficient workday. We’re also an active part of the smart office ecosystem and partner with others to help you host even better meetings.
