Hold on to privacy and stay compliant
Find a safer way to manage your meetings and data — in full compliance with GDPR, NIS2, and audit requirements.
Organizations handle personal data every day – including when hosting meetings. While most meetings and visits are scheduled digitally, people are still often asked to enter their personal details on paper upon arrival. That’s a risk. Data protection laws require the collector to ensure that no information is exposed, altered, or accessed without permission. The only reliable way to meet these obligations is through secure digital data processing.
Prioritize your visitors’ and inductees’ data privacy
Systam Visit with integrated Pass service offers a secure and compliant way to track visitors and manage safety inductions. Personal data is collected and stored in accordance with all relevant security standards.
At the same time, visitors are clearly informed how their data is used during sign-in or induction, and are asked to approve your privacy policy and any custom visit terms.
Secure meeting management
Our solutions automate every meeting-related task securely and efficiently. All services are delivered from Finland via a broadly certified (including for example ISO 27001, 9001, and 22301 certifications) data center. Our data security has been extensively audited by an independent party. You retain full ownership of the data stored in our systems and have full control over its retention periods.
Don’t let your room booking details leak online
Unlike many traditional meeting room display solutions, Systam Rooms is built as a secure native application that keeps your booking data private. Nothing is published online. You also benefit from automatic updates and outstanding reliability — all without compromising on security.
Take care of data security, completely and digitally
Protect your data
All data related to meetings, inductions, and room bookings is automatically stored in a secure cloud or native app.
Stay compliant
No need to interpret GDPR or NIS2 — our services are built to meet all the needed requirements.
Be audit-ready
Our solutions are independently audited (Silverskin), and we’ll support your internal audit needs as well.
Keep data close
We use regional data storage to meet the strictest standards – and to keep your data right where it belongs.
How our services protect your data
Here are four concrete ways to ensure data security. Detailed service descriptions are available upon request.
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1You can assign user roles to control who sees what — for example, by limiting access to specific locations.
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2Our logs make it easy to verify who has visited and who has completed safety inductions successfully.
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3We back up all stored data daily, so everything is recoverable when needed. Old versions are automatically removed.
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4You retain full ownership of your data.