Access control, safety inductions, and visitor management in one package
We are on our way to talk to Jarmo Kivi, Safety Manager at Euroports. We have received an invitation to a meeting via email, and also a request to read and verify our knowledge of the safety instructions for the port area. When we arrive at the Port of Rauma, we stop at the port office to sign in, as instructed. We also enter our vehicle licence plate number, so that the Visy ports securing the area will allow us to pass. We find our way to the Euroports office and are greeted at the door by Kivi, who has received a notification of our arrival. Seems easy, right?
Paper copies of visitor lists were discarded in 2015 when the automatic visitor management system was implemented at Euroports, with the assistance of Systam services. Systam Visit fulfilled the increasing requirements posed by data protection, and the Systam Pass service ensures safety inductions are conducted before the guest arrives. Combining the Visy Access Gate access control and gate operating system in use at the port area with visitor management made the system as a whole easier to manage.
Inviting guests is easy as well. With the calendar integration, the calendar invitations generated in the personnel’s email system seamlessly transmit the information of the invited persons to the visitor management system, which has been welcomed enthusiastically in the company, says Kivi.
“Using the calendar integration to invite guests mainly invoked questions on whether it can really be this easy to use the system!”
Structured processes and the consideration of safety aspects have been viewed at Euroports as both improving the visitor experience as well as having a favourable effect on establishing a positive employer image. According to HR Director Markku Lehtovaara, the goal of the company is to utilise the Pass service even more extensively than before by using the Pass to implement the induction training of guests, contractors, and summer trainees alike.
Since 2015, more than 3,000 guests have signed in at the Euroports Rauma facility. Kivi has experienced cooperation with Systam to be very smooth, and he does not hesitate in recommending it to others as well.
“Everything has gone according to plans. Systam Visit and Pass are excellent services from both the perspective of the guest and the hosting company.”
